The obligations set out in this shall become legally binding i) on delegate at the time of execution and ii) on organiser at the time of a notification (if any) made by the organiser under paragraph 5.1
1.1 In these terms and conditions, the following terms have the following meanings:
“Contract” these terms and conditions along with the booking form and booking condition.
“Company” The employer of the Delegate as named on the booking form. “Delegate” any person who attends the Future Energy Asia Strategic Conference 2020.
“Business Package” the facilities offered during the Conference to include conference sessions, meals and refreshments during session breaks. “Conference” the Future Energy Asia Strategic Conference 2020 in Bangkok, Thailand, 12-14 February 2020.
2. Law and Jurisdiction
2.1 The Contract shall be governed by and construed in accordance with English law and the parties submit to the exclusive jurisdiction of the English courts in respect of any dispute.
3. Applications to attend the Conference
3.1 Applications to attend the Conference must be made via the Future Energy Asia Strategic Conference 2020 online registration page of the Organisers’ official booking form, which must be completed in full. The Organisers may accept applications in writing, online or by facsimile, at their sole discretion, and on the understanding that the applicant agrees to a ashore to and be bound by the Contract. No alterations to the contract shall valid without the written consent of the Organisers. Once submitted a booking form or online booking may only be withdrawn by a Delegate in accordance with the cancellation policy set out at paragraph 6.
4.1 The Delegate shall be charged and shall pay the venue directly at the time of purchase the conference for all goods and services not included in the Business Package.
4.2 The Delegate accepts that travel and hotel accommodation must be paid for by his or her Company. The Organisers will neither accept nor reliable invoices or charges relating to Delegates travel and accommodation.
5. Contract and Termination
5.1 In the event the organiser acting in its sole discretion decides to accept Delegate registration. The organiser shall notify the Delegate that the Organiser has accepted the booking form by remittance of an invoice. In case of non-payment of any sum due from the Company, whether legally demanded or not, or of the breach, or non-observance, by the Company or the Delegate of the Contract or any regulations which the organiser Company or the Delegate to observe, the Organisers shall have right to terminate the Contract and to refuse attendance by the Delegate at the Event and related activities without prejudice to the right to recover all sums payable to the Organiser and any loss or damage sustained by the Organiser.
5.2 The Organiser may require any exhibitor/sponsor/sponsor/delegate or visitor to submit to trade sanctions verification checks prior to permitting attendance or registration. The Organiser may withdraw permission to attend at any time in their absolute discretion including but not limited to for trade sanctions reasons.
6. Withdrawal or Cancellation by Company Delegate
6.1 Any notification of withdrawal or cancellation by the Company and/or Delegate must be in writing and sent to the Organisers. Cancellation will be deemed to have occurred when written notification has been received by the Organisers.
6.2 The withdrawal of Delegates causes the Organisers a loss of earnings and therefore, cancellations will give rise to 100% cancellation fee which is due from Delegate or Company to Organiser upon receipt of a cancellation invoice. Any funds already received are non-refundable and shall be applied by organiser against the cancellation invoice.
7. Payment terms
7.1 Full payment of fees set out in the booking form is due upon receipt of invoice.
7.2 Delegates may not attend the Conference until payment is made in full and may not attend any other sessions or social functions at the conference.
7.3 Payments by bank transfer shall be accepted up until 15th January 2020. After 15th January 2020 only, credit card payments will be accepted.
7.4 Once a delegate booking is complete, no future promotional offers can be used in conjunction with the original booking.
7.5 The organiser may invoice directly or through a member of its group.
8.1 In the event of the Company becoming insolvent, or going into liquidation, or having an administrator or receiver appointed, or entering into a voluntary arrangement, the Contract may be terminated at the option of the Organisers and the provisions of paragraph 6 will apply.
9. Prohibition of Transfer
9.1 The Company may not transfer the booking from one named Delegate to another without the prior written consent of the Organisers such consent to be given in the organisers sole discretion. If you wish to substitute the named Delegate, a request must be submitted in writing to the Organiser by 1st February 2020. The provisions of paragraph 6 will apply where a delegate named on a booking form does not attend the Event. The Organiser reserves the right to refuse attendance to the Event to a replacement individual who is not the named Delegate where consent has not been given in accordance with the provisions of this paragraph.
10. Postponement, abandonment or speaker cancellation
10.1 To the fullest extent permitted by law the company shall not have or make any claim against the organisers in respect of any loss or damage arising out of the failure for whatever reason to hold any part of the Conference or of the venue at which the Conference is scheduled to take place becoming wholly or partially unavailable for the holding of the Conference. If by rearrangement or postponement of the period of the Conference, or by substitution of another venue for the holding of the Conference, or any other reasonable manner, the Conference takes place, the Contract shall remain in force in respect of the modified conference.
10.2 If the Organiser alter the content or timing of the Conference programme or the identity of any speakers, for any reason whatsoever; the Organiser shall not be liable to refund Delegate fees or pay for additional costs incurred by Delegate attending the Conference.
11.1 The Organiser is not responsible for the safety of any property of the Company or Delegate, or for its loss, damage or destruction or for any loss or damage sustained by the Company or the Delegate, in each case for any reason whatsoever. The Organiser shall not be eligible for any consequences arising from postponement or abandonment of the Conference. The Company shall take out its own insurance to cover all liabilities and risks as well as non attendance by the delegate for whatever reason.
12. Safety and Fire Precautions
12.1 The Company and the Delegate must comply with any reasonable instructions given by organiser, the venue or any other authority regarding safety and/or precautions.
13. Information and Copyright
13.1 The Organiser shall take reasonable steps to ensure the accuracy of any information relating to the Conference but gives no warranty or representation as to the accuracy or completeness of the information and any error or omission it shall not entitle the Company to cancel its or booking or make any claim against the organiser.
13.2 Unless stated otherwise, all information and data relating to the Conference, which is supplied by the Organiser to the Delegate, is for use by that Delegate only, is the copyright of the Organisers and shall not passed on to any third party for any purpose.
14.1 The Organisers may exclude or remove from the Conference any person whose presence, in the sole opinion of the Organisers is or is likely to be undesirable or may put the safety and wellbeing of the other Delegates or staff at risk.
15. Data Protection